Portal Structure

Portal Structure

The Portal Structure is purpose of the third chapter is to assist you in developing a procedure to assigned administrative responsibility for maintaining portal content and structure. In the final section, you will be prepared to scope the required effort involved with deploying the first administrative objects and associated content. You will also be prepared to responsibly assign administrative responsibilities for the first site-wide (and eventually regionalized) deployments of all relevant content and objects. Finally, you will be prepared to determine appropriate resources and to establish appropriate reporting procedures.

Establishing correct administrative process procedures is a primary component of stabilizing your company’s portal structure. A proper process framework will enable you to effectively and properly coordinate all of your organization’s portal architecture and content management. Portal content involves the assortment of products, services, and other items that make up your organization’s information system. Proper coordination and information management to ensure that your organization is capable of delivering the most appropriate and useful information to the users in its various locations and via various communication channels. Your inorganic information system will function efficiently only if it is well-administered and aligned with your strategic goals.

The following sections provide the basis for your in-depth research on the topics of the third chapter of your in-house training series: Assigning Portal Content Responsibilities Worksheets; Managing Workshops and Tutorials; Managing Project Teams; and Maintaining Documentation Standards. A leader to be responsible for this assignment will be required to select appropriate company processes and to evaluate and improve the performance of those processes. Bea provides the following resources to prepare the leader for this assignment: A worksheet outlining company processes and the processes associated with various functional areas. A glossary of key terms, including those associated with various processes and functional areas, along with explanations, should be used to conduct an in-depth research on the topics.

The second section focuses on teaching the users how to properly use the portal to their advantage. A leader to be responsible for this task will be required to develop and customize an in-house or external portal for managing and sharing accounts, records, and collaborate activities between all the different departments. It should allow the account managers to easily identify who has access to which record or document. The in-house aqualogic user interaction interface can be improved by allowing the account managers to create sub-portals. This will allow the account managers to move seamlessly between departments, as they take full control of their own workflow. Some additional suggestions from the aqualogic team include the following: Allow all the members of the team to have the same password; Allow all the team members to have the same username; Make it possible to view all the records simultaneously; Allow the records to be sorted; Provide a search function to filter the documents quickly; Allow the user to specify what documents they want to search; Allow the user to specify the time range for which they want to search.

The last section of the book contains seven to eight outlets. These are all aimed at improving the leadership skills of the managers using the portal. One of the portlets focuses on the concept of role modeling. The concept involves the leader delegating work to members of his or her team, who in turn do the corresponding tasks. The other concept teaches about knowledge delegation, through which people have the responsibility to distribute specific knowledge to other people in their team or in an organization. Knowledge delegation is useful for aligning the objectives of different groups within a company, such as finance, human resources, marketing, and production.

Each of the seven to eight outlets presented in the in portal content responsibilities worksheet gives you the ability to access the required information when necessary. Each of the seven to eight topics is illustrated with real-life examples. The ninth topic, the virtual team’s concept, introduces a concept of virtual teams to motivate the users to work collaboratively. With these easy-to-use web service portal tools, any company can easily create a social learning environment for its employees, using an intuitive interface. In addition to that, the resource box in the book completes the formation of a collaborative group by providing information about the company and its history.

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